01
Sound
Corporate AV and sound
Radio mics, speakers and playback, with a technician on the desk.
| Speech | Wireless handhelds, lavaliers and headsets, lectern gooseneck, table mics for panels and AGMs |
|---|---|
| Reinforcement | Line array or point source sized to the room, with delay fills where the room is long |
| Playback | Show laptop with backup, audio from video handled at matched levels, countdown and walk-in music |
| Crew | One audio technician minimum, second operator for panels over six microphones |
| Price moves on | Number of open microphones, room size, load-in window, whether the venue's house system is usable |
02
Screens
LED walls and projection
Sized to the back row.
| LED | Indoor panels from roughly 2.6mm to 3.9mm pitch, built to the width the room can take |
|---|---|
| Projection | Fast-fold front or rear projection, sized against throw distance and ambient light |
| Vision | Switching, confidence monitors for speakers, countdown clock, holding slides |
| Content | Deck check the day before, aspect ratio corrected, embedded video tested with audio |
| Price moves on | Wall area, pitch, rigging versus ground support, and how long the room is available for build |
03
Lighting
Event lighting
Faces have to read on camera, or the recording is unusable.
| Stage | Key and fill on speakers, colour temperature matched to camera, no shadows across the lectern |
|---|---|
| Room | Uplighting to brand colour, table wash for dinners, entrance and registration lighting |
| Control | Programmed cues tied to the running order, operated live rather than left on a static state |
| Price moves on | Fixture count, rigging height, whether truss is needed, and the number of programmed looks |
04
Hybrid
Hybrid and livestream
Remote viewers get sound from the desk, not from a camera at the back.
| Vision | One to three cameras, live switching, lower thirds and slide feed cut into the programme |
|---|---|
| Audio | Clean feed from the mixing desk, separate mix for the room and for the stream |
| Delivery | Zoom, Teams, YouTube or a private player, with a bonded or secondary internet path |
| Two-way | Remote speakers brought into the room's screens and sound, with a rehearsal slot before doors |
| Price moves on | Camera count, recording and editing, and whether the venue internet is reliable |
05
Stage
Stage, rigging and power
Overruns come from load-in and power, not from kit.
| Staging | Risers, steps, skirting and lectern positioning against sightlines from the back and sides |
|---|---|
| Rigging | Truss and ground support where ceiling points are unavailable or load-rated too low |
| Power | Distribution planned against the venue's available supply, with cable runs taped and matted |
| Access | Load-in route, lift dimensions and dock booking confirmed with the venue in writing |
| Price moves on | Build and strike hours, crew size, and whether the room is available the night before |
